Columns Mann Report

Commercial Real Estate’s Data Revolution is Here—Are You Ready?

Transformation is underway in commercial real estate with data quickly becoming the most important competitive differentiator for today’s landlords and brokers. In an industry long dominated by people being successful doing things the way they’ve always done them, there has been little motivation to adapt. Today’s decision, however, is clear—if you don’t position your business to capture critical insights and act on them, your success will be limited.

We Can Look to Other Industries for the Play by Play

We can look at other industries to see the transformative power of data. Netflix is a prime example—the modern media company has redefined how content is produced, using viewer preference data to hone original programming and personalize the customer experience. This approach has left traditional media companies for dead or scrambling to make up ground.

The evolution of the stock market also highlights the value that technology and actionable data unlocks. Look at the New York Stock Exchange—30 years ago it was characterized by highly inefficient and manual processes, and opaque information. Today? Technology has transformed the way the market operates and traders are able to leverage real-time data and algorithmic trading to execute deals in nanoseconds, creating far-reaching value and prosperity.

The Opportunities for Data in CRE are Vast—and We’re only Scratching the Surface

With new software offerings allowing landlords and brokers to graduate from the static spreadsheet, some are starting to capture and analyze data, using the resulting insights to make better decisions that drive portfolio performance. Here are just a few of the ways:

  • With leasing and asset management software like VTS, landlords and brokers are able to understand pipeline conversion rates (e.g. how many tours convert to proposals, etc) by asset. Armed with this insight, they can identify low-performing properties, dig into where the leasing process is breaking, and focus efforts on fixing issues, accelerating deal cycles.
  • Landlords can view real-time market data such as net effective rents, leasing spreads, and demand in the market such as tour activity, and proactively position their offerings accordingly.
  • By tracking tenant information and updates systematically, landlords can strengthen relationships and increase retention. They can also proactively leverage existing in-place connections to accelerate new deals in the pipeline.
  • Without data, it’s difficult for landlords to know if amenities are actually providing value. By tracking foot traffic and sales data at onsite amenities such as dining venues, landlords get a realistic picture of success and can apply learnings across other assets.

Market Benchmarking is the Next Frontier

While the strides we’ve made are helping us catch up to other industries, the true game changer is now emerging—market benchmarking.

For decades, CRE professionals had to make leasing and investment decisions with limited visibility into the markets they’re competing in and their performance within those markets. Market benchmarking data for commercial leasing traditionally has been neither transparent, timely, nor accurate. We rely on anecdotal data or general market reports based on self-reported data that’s three to six months stale by the time it’s released.

We might be used to it, but using real-time market data to make better decisions has been the standard for some time in other similar industries such as multi-family and hospitality—think RealPage Yieldstar® for multi-family owners and the STR Global Report to benchmark hotel occupancy or revenue. But when it comes to office, industrial, or retail properties, market data on pricing, tenant demand, or operating efficiency within buildings just isn’t available. The system is completely broken.

I’m happy to report that VTS is changing that. In June we announced our plans for VTS MarketView™—the industry’s first real-time benchmarking and market analytics. For the first time, VTS customers will be able to compare property-level performance against the market across key metrics including rent, concessions, leasing velocity, deal conversion rates, and more—all based on live, real-time transaction data. MarketView will enable landlords to make more informed, timely leasing and investment decisions.

Act Now or Risk Being Left Behind

The ability to mobilize around data and market benchmarks isn’t something that can happen overnight—your own data must be robust and organized for you to actually be able to use it. As such, those who have embraced data and are managing their entire portfolios with proptech are ideally placed to be the winners of the data revolution, while the gap between those who delay will grow exponentially. In such an exciting time, I urge you—do not get left behind.


Nick Romito
View the Space
119 W 40th St, 10th Fl
New York, NY 10018

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